Privacy Policy

This Privacy Policy describes what 3di does with your information when you use the 3di-info.com website. It also describes what 3di does with your information when you have contact with 3di.

‘3di’ means 3di Information Solutions Limited registered in the UK, and our subsidiary company 3di Zarządzanie Informacją spółka z ograniczoną odpowiedzialnością registered in Poland.

This Privacy Policy includes topics covering:

When do we collect information about you?

We may collect information about you when you:

• use our website
• register with us
• enquire about, or place an order for, products or services
• complete surveys
• provide feedback or comments
• participate in competitions
• meet 3di team members at events or meetings
• connect via social media

How will we use this information about you?

We collect information about you to process your enquiry, or your order, manage your account, deliver any services to you, and contact you about 3di products and services we think may be of interest to you.

We use your information collected from the website to personalise your repeat visits to our website. See the section on Cookies.

We have assessed that each of these situations is covered by either the ‘Contract’ or ‘Legitimate Interest’ legal basis for data use as described under the General Data Protection Regulation (GDPR). We will keep this under review.

3di will not share your information for marketing purposes with Third Parties unless you specifically give us permission to do so. See the section on how we use Data Processors.

Information specifically related to candidates and suppliers

We collect information about you so that we can process your application for potential employment with 3di, or potential assignment to our customers.

Processing your application means:

• understanding your suitability for specific positions you have applied for, and for other positions in future.
• understanding the skills, experience, and knowledge you already have and that you may need in future.
• when appropriate, communicating with you, our customers, potential customers, colleagues and other contractor resources about job and project opportunities.
• we use software to manage your personal information, and these applications are only accessible by authorised staff.
• we will only provide your personal information to a company outside 3di when you have given us specific permission to do so.

We have assessed that each of these situations is covered by either the ‘Contract’ or ‘Legitimate Interest’ legal basis for data use as described under the General Data Protection Regulation (GDPR). We will keep this under review.

We use Data Processors to carry out some tasks in accordance with our instructions. For example, we use an email software provider, an electronic newsletter automation platform, accountancy and banking software. This information is adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed. We regularly review these Data Processors to check they comply/conform with the latest data privacy regulations.

You can unsubscribe from our newsletter at any time. To do this, use the unsubscribe link at the bottom of the newsletter, or email us at privacy@3di-info.com

We have assessed that each of these situations is covered by either the ‘Contract’ or ‘Legitimate Interest’ legal basis for data use as described under the General Data Protection Regulation (GDPR). We will keep this under review.

We would like to send you information about 3di products and services which may be of interest to you. This may be through email or post, social media, phone or through meeting us face-to-face. We will keep information about you gathered through marketing contact so that we can process your enquiry, or your order, manage your account, deliver any services to you, and contact you in future about 3di products and services we think may be of interest to you.

The personal information we collect may include:

• your name, email address and business-related contact details.
• your employer’s and previous employer’s company contact details.
• your job title and scope of responsibilities as it relates to 3di.
• the contact details of the company that you represent.
• information about the situation at your employer or company as it relates to 3di.
• business related contact details of colleagues as they relate to 3di.

We have assessed that each of these situations is covered by the ‘Legitimate Interest’ legal basis for data use as described under the General Data Protection Regulation (GDPR). We will keep this under review.

You have the right at any time to stop us from contacting you for marketing purposes or giving your information to other 3di companies.

If you no longer wish to be contacted for marketing purposes, please use the unsubscribe link in the marketing communication from us if there is one, or email us at privacy@3di-info.com

Archiving

We have an appropriate retention policy. We will archive certain candidate, supplier and customer records held in our system after periods outlined below. These records are not deleted, but kept in a secure server storage where we will be able to retrieve them, if required.

Length of time records will be available live before being archived:

• Customer records (inactive) – 5 years.
• Candidate records – 5 years after placement or assignment ends, or after contact from the candidate.
• Supplier company registration and VAT certificates – 7 years after assignment ends.

In addition to our regular archiving process, you can have your record archived earlier, if you wish. To do this, email us at privacy@3di-info.com

3di will continue to review the effectiveness of this policy on at least an annual basis, and more frequently if required, taking into account changes in the law and organisational or security changes.

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email or write to us at the following address: privacy@3di-info.com

We may make a small charge for this service.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information. This information is used to track visitor use of the website and to compile statistical reports on website activity.

For further information visit www.aboutcookies.org or www.allaboutcookies.org.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

We have assessed that each of these situations is covered by the ‘Legitimate Interest’ legal basis for data use as described under the General Data Protection Regulation (GDPR). We will keep this under review.

Other Websites

Our website contains links to other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Changes to our privacy policy

We keep our Privacy Policy under regular review and we will place any updates on this web page. This Privacy Policy was last updated on 1st May 2021.

How to contact us

Please contact us if you have any questions about our Privacy Policy or information we hold about you: privacy@3di-info.com

The Privacy mailbox is monitored by a senior member of the 3di Project Management team, who reports to the Managing Director for the purposes of our Data Protection and Privacy policies. Any requests into the Privacy mailbox will be responded to within 14 days.